Privacy Policy

VirtuTech Website Privacy Policy

This Privacy Policy outlines how VirtuTech LLC (“we,” “us,” or “our”) collects, uses, maintains, and discloses information collected from users (each, a “User”) of the virtutech.life website (“Site”). This privacy policy applies solely to the information collected through this Site and does not cover data collected or processed through our separate Managed IT Services agreements with clients, which are subject to distinct contractual and security protocols.

1. Who We Are

VirtuTech LLC provides specialized Managed IT Services and IT Consulting for Boulder County’s natural medicine, holistic health, and spiritual wellness communities. Our website, virtutech.life, serves as an informational platform and blog.

2. What Personal Data We Collect and Why We Collect It

We collect various types of information for different purposes to provide and improve our Site’s functionality and your experience.

  • Comments: When visitors leave comments on the Site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
  • Media: If you upload images to the website (e.g., as part of a comment or if user registration allows uploads), you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
  • Contact Forms: When you submit an inquiry through our contact form, we collect the data you provide in the form fields, such as your name, email address, phone number, and message content. We use this information solely to respond to your inquiry and communicate with you regarding your request for our services.
  • Cookies: If you leave a comment on our site, you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me,” your login will persist for two weeks. If you log out of your account, the login cookies will be removed. If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
  • Embedded Content from Other Websites: Articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
  • Analytics (Optional – if implemented): We may use third-party analytics services (e.g., Google Analytics) to collect information about your use of the Site, such as pages visited, time spent on pages, and traffic sources. This data helps us understand how our Site is used and improve its content and functionality. This information is typically aggregated and anonymized.

3. Who We Share Your Data With

We share your data only as necessary for the operation of the Site and to provide the services you request.

  • Spam Detection Services: Visitor comments and contact form submissions may be checked through an automated spam detection service (e.g., Akismet, Google reCaptcha).
  • Gravatar Service: As noted above, an anonymized string from your email may be provided to Gravatar if you use their service for comments.
  • Embedded Content Providers: Data may be collected by third-party websites when you interact with embedded content as described above.
  • Legal Requirements: We may disclose your data if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).

4. How Long We Retain Your Data

We retain personal data collected through the Site for as long as necessary to fulfill the purposes for which it was collected, or as required by law.

  • Comments: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
  • User Accounts: For users that register on our website (if any), we also store the personal information they provide in their user profile. This information is retained for the duration of the user’s account existence.
  • Contact Form Submissions: Contact form entries are retained for a reasonable period for customer service purposes, but are not used for marketing communications unless you explicitly opt-in.

5. What Rights You Have Over Your Data

If you have an account on this site, or have left comments, you have certain rights regarding your personal data.

  • Right to Access: You can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.
  • Right to Rectification: You can request that we correct any inaccurate personal data we hold about you.
  • Right to Erasure: You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
  • Right to Object/Restrict Processing: You may have the right to object to or request restriction of certain processing of your personal data.

To exercise any of these rights, please contact us using the information provided in Section 7.

6. Where Your Data is Sent

Visitor comments and contact form submissions may be checked through an automated spam detection service. Other data may be processed on servers located in the United States.

7. Contacting Us

If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this Site, please contact us through the contact form.

Effective Date: [7/22/2025]